GRANT OR LOAN APPLICATION
Preserving, Perpetuating, and Using MMUUS Historical Information
May Memorial Unitarian Universalist Society (MMUUS) members have
preserved much of the church’s history since its inception nearly 170 years ago. In addition, Rev. May’s prestige as a national
religious figure has meant that considerable information about him has been
preserved, too (see an MMUUS web site link devoted to him at http://www.mmuus.org/sjmay/). [Attachment A summarizes the WWW links
shown in the proposal.] Some of this historical material is stored in the
MMUUS church building, some is at the Syracuse University Arents Library (see http://home.twcny.rr.com/hiemstra/suarchives.html
for a depiction of the material there), and some is located in various other
places or formats (see http://home.twcny.rr.com/hiemstra/sjmayreferences.html).
Also stored in the MMUUS basement is a large marble tablet honoring Reverend
May that hung on a wall in the former
Unfortunately, much of the material at MMUUS is deteriorating rapidly and the marble tablet is broken (see information on the tablet in Attachment B). In 1994 Dr. Suzanne Etherington, Certified Archivist, carried out a survey and made several preservation recommendations (these suggestions are shown at http://home.twcny.rr.com/hiemstra/etherington.html). She noted the information’s precarious nature due to inadequate storage facilities (old, unsecured filing cabinets and cardboard boxes), material in various church locations, no acid free containers, and ongoing damage due to insects, rodents, light, and moisture (see http://home.twcny.rr.com/hiemstra/archivestorage.html for a narrative and pictorial portrayal of the material and basement location). Most recommendations for the material still at MMUUS have not been addressed because of inadequate financial and human resources.
There also have been few efforts to
gather and preserve historical information during most of the past decade.
Fortunately, several people in their 70s and older living in
Therefore, this project has the following objectives:
Project Activities Related to the Six Objectives
Encourage Use of Historical Material
Create a New Web Page Link
Enhance the Samuel J. May Heritage
Interview Current and
Develop an Information Gathering System
The project director (Roger Hiemstra) will carry out appropriate management of available funds, have overall responsibility for volunteer and interviewer training and recruitment, coordinate the various project activities, provide periodic reports to the church board and minister, and complete all progress and final reporting as required by the NYSCU. He will donate 25 to 40 hours per month in these oversight activities. See http://home.twcny.rr.com/hiemstra/resume.html for Hiemstra’s resume showing relevant work experience. The MMUUS Office Administrator and Webmaster also will donate some time to the project.
Although this project seeks funding to assist in an enhancement of historical information and related data gathering for only one institution, it is anticipated that the efforts will promote an overall growth of Unitarian Universalism. By creating and implementing a system that increases knowledge about the history of MMUUS, current and future church members will have a better understanding of the heritage they have received as well as their own stake in leaving a heritage for others.
Furthermore, by disseminating this
history via the WWW and other means to people throughout
Project Budget: Estimate cost of each applicable category. (See Attachment C for a detailed budget)
Category (e.g., honoraria, publicity, travel, copying, etc. [please specify])
Total Request (should equal amount on p. 4) __$3200____
Please provide a summary budget for the present year for your congregation or UUA affiliated organization.
Income (2005-2006 Budget)
Pledge Income ___194,800______
Endowment Income _____2,000______
Other Income (e.g. Bldg. Rental) ____71,900______
Expenses (2005-2006 Budget)
Administrative Expenses _____8,500______
Maintenance (& utilities) ____62,000______
Religious Education _____3,800______
UUA and District Dues ____19,000______
Number of members _246__ Number of pledge units _156__
Change in pledge income this year ___+18,000__________
Change in membership this year __________-11_______ (voting members = 246)
Number of “Chalice Lighters” ____40 pledge units (50 people total)
Fair share congregation (past year) UUA: Yes__X__ No____ District: Yes__X__ No____
Identify organizational participation in training programs relative to leadership, canvass, growth, religious education, or long-range planning.
EAGLES participation in 2005
Ongoing attendance at St. Lawrence District conferences
Representation at the General Assembly in 2005
Worked with Jerry King on Stewardship in 2005
Ongoing participation in Chalice Lighters
Ongoing donations to the UUSC
Take part in the regional food bank
Ongoing meetings with Tom Chulak in 2004 and 2005 to discuss future of the District
Ongoing participation in and support of Unirondak
Ongoing utilization of District resource for our ministerial search activities
ATTACHMENT A: A SUMMARY OF THE NOTED WEB LINKS
1. http://www.mmuus.org/sjmay/ - This is link in the MMUUS web page for the Samuel J. May material. Among the information in that link is a number of other links to material written by or about Rev. May.
2. http://home.twcny.rr.com/hiemstra/suarchives.html – this is a description of the various items that are already contained within the Syracuse University Library’s Arents Archives.
3. http://home.twcny.rr.com/hiemstra/sjmayreferences.html – this is a description of the various materials written about Rev. May, only a portion of which is shown in no. 1 above.
4. http://home.twcny.rr.com/hiemstra/etherington.html – this is a report developed by Certified Archivist, Dr. Suzanne Etherington, in which she makes various recommendations related to the archival material stored at MMUUS.
5. http://home.twcny.rr.com/hiemstra/archivestorage.html – this is a description of the historical material remaining at MMUUS and two photos of the storage containers in the basement location.
6. http://home.twcny.rr.com/hiemstra/resume.html – this is online version of Dr. Hiemstra’s resume, and it depicts his past work with archives and his management experiences relating to the oversight requirements for directing the proposed project.
ATTACHMENT B: THE MARBLE TABLET STORED AT MMUUS
A large marble tablet (approximately
7 feet by 2.5 feet by 1.5 inches) honoring Sam May was installed in our old
ATTACHMENT C: BUDGET DETAILS
(Prices, rounded to nearest dollar, from Gaylord Bros., Home Depot, Joanne Fabrics, and Staples)
Key: (E) = Equipment; (H) = Honoraria; (M) = Misc.; (P) = Preservation; (R) = Restoration; (S) = Stamps
2 5-drawer baked enamel finish, lockable filing cabinets @ 300.00 ea. (E) 600.00
1 2-drawer baked enamel finish, lockable filing cabinet (legal size) (E) 180.00
1 Desk for researchers who use the historical material (E) 150.00
1 Adjustable chair on rollers (E) 90.00
1 4-bulb (48”) florescent light fixture (E) 60.00
8 Florescent bulbs (includes 4 replacement bulbs) @ 6.00 ea. (E) 24.00
1 Ott true color desk lamp (E) 50.00
200 Letter size acid free file folders (P) 63.00
100 Legal size acid free file folders (P) 30.00
25 Letter size acid free storage envelopes (P) 17.00
25 Legal size acid free storage envelopes (P) 18.00
2 Photo boxes acid free (small size) @ 7.00 ea.. (P) 14.00
1 Photo box acid free (large size) (P) 12.00
6 Curator boxes acid free, 3 inch thick, for magazines/pamphlets @ 4.50 ea. (P) 27.00
2 Metal reinforced print boxes acid free (small) @10.00 ea. (P) 20.00
1 Metal reinforced print box acid free (large) (P) 15.00
84 ft. Acid free lace for binding photo albums and scrapbooks (P) 6.00
3 Memory scrapbooks with expandable spines (10 pages with
polypropylene sheet protectors) @ 27.00 ea. (P) 81.00
2 Archival glue pens @ 2.00 ea. (P) 4.00
1 Package of 12 white cotton gloves (medium) (P) 17.00
1 Package of 12 white cotton gloves (large) (P) 17.00
1 Package of 10 UV light filter wraps for florescent bulbs (P) 48.00
1 Disaster recovery kit (flashlight, paper towels, sponges, polyester sheeting, etc.) (P) 75.00
1 Single sided acid free scotch tape (2500 ft) (P) 30.00
1 Double sided acid free scotch tape (1300 ft.) (P) 17.00
Encourage Use of Historical Material
300 Mailings to churches, universities, seminaries, etc. @ .39 (S) 117.00
300 Envelopes, necessary paper, etc. (M) 50.00
300 Brochures advertising the MMUUS historical material (M) 100.00
Enhance Samuel J. May Heritage
Repair and hang marble table in MMUUS building (estimate) (R) 1000.00
Interview Current and
1 Olympus DM-10 digital recorders @ 131.00 with batteries @ 17.00
and with power adapter @ 20.00 (E) 168.00
Miscellaneous expenses (M) 100.00
Grand total $3200.00